What is a virtual CPA?

A virtual CPA provides the same services as a traditional CPA firm — tax preparation, bookkeeping, audits, financial planning — but delivers them remotely using secure cloud technology. You get expert-level service without visiting a physical office.

How much do virtual CPA services cost?

Pricing depends on the complexity of your financial situation and the services you need. We provide transparent fee estimates during your initial consultation. Virtual CPA firms typically have lower overhead than traditional firms, which translates to more competitive rates.

Do I need an audit for my nonprofit?

Many states require nonprofits to have an independent audit once they exceed certain revenue thresholds, often $500,000-$750,000. Grant-making organizations and government agencies frequently require audited financial statements. We can help determine your specific audit requirements.

What is the difference between an S-Corp and an LLC for tax purposes?

An LLC provides liability protection and pass-through taxation by default. An S-Corp election can provide additional tax savings by allowing owners to split income between salary (subject to payroll taxes) and distributions (not subject to payroll taxes). The right choice depends on your income level, business structure, and state tax laws.

What does a virtual CFO do?

A virtual CFO (fractional CFO) provides high-level financial strategy and oversight on a part-time basis — budgeting, forecasting, cash flow management, financial analysis, KPI reporting, and strategic financial planning. You get C-suite financial leadership without the full-time cost.

Can you help if I'm behind on bookkeeping or taxes?

Yes. We offer catch-up bookkeeping services to bring your books current and can help resolve back tax issues including IRS notices, unfiled returns, and payment plans.

What accounting software do you work with?

We work with QuickBooks Online, Xero, FreshBooks, Wave, and other major cloud accounting platforms. We can also help you select and set up the best software for your business.

How do I prepare for tax season?

Organize financial records throughout the year, keep receipts for business expenses, track mileage and home office usage, make quarterly estimated tax payments, and schedule a year-end tax planning session before December 31.

What is DCAA compliant accounting?

DCAA (Defense Contract Audit Agency) compliant accounting is a system that meets federal government requirements for contractors. It includes proper timekeeping, job cost accounting, indirect cost allocation, and specific internal controls required for government contract work.

Do I need a CPA or a bookkeeper?

Bookkeepers handle day-to-day recording of financial transactions. CPAs handle higher-level work — tax planning and preparation, audits, financial analysis, and strategic advice. Many businesses need both. Our firm provides both services so you have one team managing everything.

What's the difference between an audit, review, and compilation?

An audit provides the highest level of assurance through independent verification of financial statements. A review provides limited assurance through analytical procedures and inquiries. A compilation presents financial information in statement format without assurance. The right choice depends on your stakeholders' requirements.

Do you serve businesses outside the DMV area?

Yes. While our primary service area is Washington DC, Maryland, and Virginia, we serve clients nationwide through our 100% virtual model. Our cloud-based systems allow us to work with businesses anywhere in the United States.

Can multiple people be assessed the Trust Fund Recovery Penalty for the same unpaid taxes?

Yes. The IRS can assess the TFRP against every person it determines is a responsible party who willfully failed to collect and deposit trust fund taxes. If five officers all had check-signing authority and knowledge of the payroll tax failure, all five can be assessed the full 100% penalty. However, the IRS can only collect the total trust fund amount once — payments by any responsible person reduce the liability for all others. This joint and several liability makes the TFRP extraordinarily powerful.

Does the Trust Fund Recovery Penalty survive bankruptcy?

Yes. The TFRP is a personal assessment under IRC §6672 and survives Chapter 7 bankruptcy for the assessed individual. Unlike many unsecured debts, the TFRP is not dischargeable in personal bankruptcy. This is one of the most important distinctions — even if your business files bankruptcy, the TFRP remains collectible from you personally. Early resolution is critical to avoid having this liability follow you indefinitely.

Can I negotiate the Trust Fund Recovery Penalty?

Yes. While the TFRP itself is non-negotiable (it equals 100% of the trust fund portion), you can negotiate repayment terms through an installment agreement or, in limited cases, an offer in compromise for the penalty amount. You can also challenge the assessment — if you can demonstrate you were not a responsible person or did not act willfully, the IRS should not assess the penalty. Appeals to the IRS Office of Appeals and Tax Court are also available.

What does "willful" mean for purposes of the Trust Fund Recovery Penalty?

Under IRC §6672, "willful" does not require intent to defraud or evade taxes. It simply means the responsible person knew the taxes were owed and intentionally chose to pay other creditors (vendors, employees, landlords) before paying the IRS. Even if the decision was made under financial distress, the IRS considers it willful if you knew about the unpaid payroll taxes and continued the business's operations and payments to others.

How can a business prevent the Trust Fund Recovery Penalty?

Preventive steps include: depositing payroll taxes on schedule (semi-weekly or monthly depending on your lookback period) before paying any other business expense; setting up EFTPS (Electronic Federal Tax Payment System) for automatic deposits; reviewing payroll tax deposit records monthly; and engaging a CPA to review deposit history if the business experiences cash flow issues. The IRS applies tax payments to trust fund liabilities first — important to understand when making partial payments.

What does the IRS examine when determining who is a responsible person?

The IRS conducts 4180 interviews (either in person or by mail) with all potential responsible parties. Examiners look at: who signed payroll tax returns (Form 941); who had check-signing authority on the payroll account; who had the authority to hire and fire employees; who was responsible for directing which creditors were paid; corporate minutes and bylaws; bank signature cards; and personal financial statements. The more control a person had over business finances, the more likely they are assessed.

Last Updated: May 2026

Trust Fund Recovery Penalty: What Business Owners Must Know

The Trust Fund Recovery Penalty (TFRP) under IRC §6672 is one of the most aggressive tools in the IRS arsenal. It converts a business payroll tax debt into a personal liability assessed at 100% of the unpaid amount — and it survives bankruptcy. If your business has fallen behind on payroll taxes, act immediately.

View IRS Resolution Services

What is the Trust Fund Recovery Penalty and who is personally liable?

The Trust Fund Recovery Penalty (TFRP) is an IRS assessment under IRC §6672 equal to 100% of unpaid employee payroll taxes (federal income tax + employee FICA withheld from paychecks). It can be assessed personally against any 'responsible person' who willfully failed to collect and deposit these taxes — including owners, officers, bookkeepers, and anyone with signature authority over payroll accounts.

Trust Fund Taxes: Trust fund taxes are employee withholdings from paychecks — federal income tax and the employee's share of Social Security and Medicare taxes. These amounts are held 'in trust' for the IRS by the employer and must be deposited on a strict schedule. Failure to do so triggers the Trust Fund Recovery Penalty.

Who Qualifies as a 'Responsible Person' Under IRC §6672?

Feature	Typically Responsible?	Key Factor
Business owner / sole proprietor	Yes	Direct control
Corporate officer (president, CFO)	Yes	Signature authority
Bookkeeper / payroll manager	Sometimes	Signature authority on payroll account
Outside accountant	Sometimes	If they controlled payroll disbursements
Silent investor	No (usually)	No operational control
Board member (non-executive)	Rarely	No day-to-day control

How to Respond to a TFRP Proposal: 5 Steps

1
Respond to IRS Letter 1153 within 60 days
Letter 1153 is the IRS's proposed TFRP assessment. You have 60 days (75 if addressed outside the US) to appeal. Do NOT ignore this letter — failure to respond waives your appeal rights and makes the assessment final.
2
Document who had actual control over payroll decisions
The TFRP can only be assessed against responsible persons who willfully failed to pay. Gather evidence of who controlled company finances, who had check-signing authority, and who directed payments to creditors over the IRS.
3
Engage a CPA and file Form 12153 for a Collection Due Process hearing
A CDP hearing pauses IRS collection action and allows you to dispute the amount or propose alternatives. Your CPA can represent you through the hearing process using Power of Attorney (Form 2848).
4
Verify the penalty was calculated correctly
The IRS sometimes incorrectly identifies the trust fund portion of the debt. The TFRP applies only to the employee's share of withheld taxes — not the employer's matching portion of FICA. Verify the calculation with your CPA.
5
Negotiate resolution — installment agreement or offer in compromise
Even if the TFRP is upheld, you can negotiate repayment terms. Unlike business debts, the TFRP survives bankruptcy for the responsible person — making early resolution critical.

How the Trust Fund Recovery Penalty Is Calculated

The TFRP equals 100% of the "trust fund" portion of unpaid payroll taxes. It is critical to understand what is and is not included:

Included in the TFRP

Federal income tax withheld from employee paychecks
Employee's share of Social Security tax (6.2%)
Employee's share of Medicare tax (1.45%)

NOT Included in the TFRP

Employer's share of Social Security (6.2%)
Employer's share of Medicare (1.45%)
FUTA (federal unemployment tax)
Penalties and interest on the business's account

The IRS frequently makes errors in calculating the trust fund portion. A CPA should verify the IRS's calculation against your 941 transcripts and payroll records before you accept or appeal any proposed assessment.

The IRS 4180 Interview: What to Expect

Before assessing the TFRP, the IRS conducts a "4180 Interview" (named after IRS Form 4180) with each potential responsible person. The examiner will ask:

Your ownership percentage and role in the business
Whether you had check-signing authority and on which accounts
Who prepared and signed payroll tax returns (Form 941)
Who determined which creditors were paid when funds were short
When you first became aware payroll taxes were not being deposited
What steps, if any, you took to remedy the situation

You have the right to have your CPA present during this interview. Conducting the interview without representation is a significant risk — your answers can and will be used to establish willfulness and responsibility.

Defenses Against the Trust Fund Recovery Penalty

Not everyone named in a TFRP investigation will ultimately be assessed. Valid defenses include:

Not a responsible person: You lacked the authority to cause the company to collect and deposit the taxes. Common for passive investors, minority owners with no financial control, and board members without operational roles.
Not willful: You were unaware taxes were not being deposited, were not in a position to know, or took affirmative steps to remedy the situation as soon as you discovered the problem.
Incorrect calculation: The IRS included employer-side taxes or penalties in the trust fund amount, or applied payments to non-trust-fund tax periods first.
Payments were directed to trust fund taxes: If you specifically designated payments to apply to trust fund taxes, the IRS must honor those designations. Verify how the IRS applied all payments made during the period.

Frequently Asked Questions

The Trust Fund Recovery Penalty is one of many payroll and business tax issues our CPAs handle. Learn about the full scope of our IRS services on our IRS Tax Resolution Services page.

Need Help With Your IRS Issue?

The Trust Fund Recovery Penalty is one of the most serious IRS actions against business owners. Our CPAs have the experience to challenge the assessment, protect your personal assets, and negotiate the best possible outcome — before the 60-day response window closes.