Bookkeeping Services for DC, Maryland & Virginia — Starting at $199/Month
Quick Answer
How much does bookkeeping cost for a small business in DC, Virginia, or Maryland?
Small business bookkeeping in the DC metro area costs $199–$800/month depending on monthly transaction volume, number of bank accounts, and payroll complexity. Our virtual bookkeeping starts at $199/month for businesses under 100 monthly transactions, includes bank reconciliation, and delivers a profit & loss statement by the 15th of each month.
Sound familiar?
- ⚠Bank statements have never been reconciled and tax season is a disaster every year
- ⚠Spending 5+ hours every month on QuickBooks that still doesn't balance
- ⚠No financial reports — flying blind without knowing if the business is profitable
- ⚠Your CPA charges extra every year to 'clean up the books' before filing your taxes
- ⚠Your business is growing but the books look like they're held together with tape
If any of these hit close to home, our bookkeeping service was built for you.
What's Included in Our Bookkeeping Service
Every plan includes these core services. We handle the numbers so you can focus on running your business.
Monthly Bank & Credit Card Reconciliation
Every account reconciled to the penny every month. We match your bank statements to QuickBooks so your books always tie to reality.
Transaction Categorization & Coding (GAAP-Compliant)
Every transaction correctly categorized using GAAP-consistent chart of accounts. No more guessing whether something is an expense or an asset.
Financial Statements Delivered by the 15th
Profit & loss, balance sheet, and cash flow statement delivered every month by the 15th — so you can make decisions based on current numbers, not last quarter's guesses.
QuickBooks Online Management & Cleanup
We manage your QuickBooks account, fix coding errors, maintain your chart of accounts, and keep your file audit-ready year-round.
Accounts Payable & Receivable Tracking
Track what you owe and what you're owed. Never miss a vendor payment or let an outstanding invoice age past 30 days unnoticed.
Year-End Close & Adjusting Entries (Tax-Ready Package)
We close your books at year-end, post adjusting journal entries, and deliver a tax-ready financial package to you or your CPA — no extra cleanup fees.
Bookkeeping Pricing Tiers
Flat monthly pricing — no hourly billing, no surprises. Choose the plan that fits your transaction volume.
| Plan | Starter | Growth | Pro | Enterprise |
|---|---|---|---|---|
| Monthly transactions | Under 100 | 100–300 | 300–600 | 600+ |
| Monthly cost | $199/month | $399/month | $699/month | Custom quote |
| Bank accounts | Up to 2 | Up to 4 | Up to 6 | Unlimited |
| Financial statements | Monthly P&L | P&L + Balance Sheet | Full 3-statement | Full 3-statement + KPIs |
| Payroll integration | Add-on | Add-on | Included | Included |
| Response time | 48 hours | 24 hours | Same day | Priority |
How It Works
Up and running in days, not weeks.
Connect your accounts
Link QuickBooks Online or send us a CSV export. We set everything up — no technical work on your end.
We categorize & reconcile
Every transaction is coded, every account reconciled. Errors flagged, questions answered within 24–48 hours.
Statements by the 15th
Your P&L (and balance sheet / cash flow, depending on plan) lands in your inbox by the 15th every month.
Year-end tax package
We close the books, post adjusting entries, and hand off a clean tax-ready package to you or your CPA.
Accrual vs. Cash Accounting — Which Method Do We Use?
Cash Basis
Records revenue when cash is received and expenses when cash is paid. Simpler, and most small businesses under $25M in revenue can use it for tax reporting. This is what most small business bookkeeping software defaults to.
Accrual Basis
Records revenue when earned and expenses when incurred — regardless of when cash moves. Required under GAAP, necessary for audited financials, and more accurate for businesses with accounts receivable, inventory, or complex operations.
We default to cash-basis bookkeeping for most small businesses (simpler and sufficient for tax filing) and offer accrual-basis bookkeeping for businesses that need GAAP-compliant financials for investors, lenders, or audit preparation. We will recommend the right method during your consultation.
Serving DC, Maryland & Virginia Small Businesses
The DMV region has unique tax complexity. We know the local rules cold.
Washington DC
DC sales tax is 6% — one of the highest in the region. DC also has unique gross receipts considerations. We track DC tax obligations as part of your monthly bookkeeping.
Virginia
Virginia businesses face BPOL (Business, Professional, and Occupational License) tax filed with the county — a local gross receipts tax that catches many business owners off guard. Plus VA 5.3% sales tax.
Maryland
Maryland has county income taxes that vary by county (2.25%–3.2% on top of state tax), a 6% sales tax, and personal property tax returns for business equipment.
We serve restaurants, contractors, nonprofits, retail stores, and professional services firms across DC, Maryland, and Virginia — including Alexandria, Arlington, Bethesda, Rockville, Silver Spring, Fairfax, Reston, and the entire DMV metro area.
Not in DC, MD, or VA? We still have you covered.
Our virtual bookkeeping service is 100% cloud-based — no in-person meetings required. We work with small businesses in all 50 states using QuickBooks Online, Zoom, and secure document sharing. Wherever you are, your books will be clean, current, and tax-ready.
Related Services
Accounting Services
Full CPA-supervised accounting with tax compliance and financial reporting.
Tax Preparation
Business and individual tax returns for DC, MD, and VA clients.
Virtual CFO Services
Strategic financial oversight for growing businesses.
Payroll Services
Payroll processing and payroll tax filings for all states.
Sales Tax Filing
Multi-state sales tax registration, filing, and compliance.
Book a Consultation
Talk to a bookkeeping specialist about your situation.
Bookkeeping FAQs
Common questions from DC, Maryland, and Virginia small business owners about bookkeeping services.
Clean Books by the 15th — Every Month.
Stop spending weekends on QuickBooks. Stop dreading tax season. Get accurate, current financial statements delivered to your inbox every month — starting at $199.
Serving small businesses in DC, Maryland, Virginia, and nationwide. No long-term contracts required.